Three Ways to Create Your Team’s Hybrid Work Schedule

The future of work is hybrid, and today is the best time to adapt to this new way of work.

Gone are the days of going to the office daily from 9 to 5. The hybrid workplace model helps provide flexibility and manage the number of people in the office at a time. Once a business has set up the foundation to transition to hybrid work, determining the schedule of the team is the next step. With hybrid work, keeping track of the in and out traffic of the workplace could be challenging, which is why it’s ideal for businesses to come up with schedules for each employee. 

Depending on the type of work, the best hybrid work schedule could differ from business to business. According to a Remote Work report by Slack, the ability of businesses and coworkers to adopt hybrid work, which includes remote work, depends on the business’ industry and the responsibilities of the employee. Creating a schedule would help improve communication and collaboration among coworkers by being able to align and coordinate with each other’s office schedules.

But what’s the best schedule to implement for your business? Time in the office would vary depending on the role of individuals and their tasks for the day. It’s important for the entire organization to discuss this as a whole to understand what is needed for each role. Here are three different ways businesses can create their team’s hybrid work schedule!

Cohort schedule

Cohort schedules are done in groups where a set of employees work on certain days or weeks on a regular basis. One example would be having two separate groups of coworkers alternate in the office per week. For coworkers that need to be in the workplace without the need to engage with other coworkers or departments to accomplish their tasks, this would be the ideal way to schedule your hybrid work arrangement. The downside of a cohort schedule is that flexibility in schedule isn’t as high as other options, and it would be difficult for coworkers to collaborate if assigned different schedules.

Staggered schedule

For businesses that use a staggered schedule for hybrid work, employees still have set days for remote and office-based work, but their time in the office would start and end at different times. This is done to avoid crowding in certain areas of the workplace such as the entrance or elevators.  As recommended by the CDC, a staggering schedule would be much safer for those in-office, especially amidst the current COVID-19 pandemic. Just like cohort schedules, it’s easy for coworkers to know when and who will be in the office given the fixed schedule. But also like cohort schedules, there are challenges when it comes to flexibility and collaboration.

Custom schedule

Custom schedules change on a weekly basis, depending on the need to go to the office for reasons such as collaboration. With this schedule type, either managers set the schedule of their team, or employees are given the freedom to decide on their own. If managers set their team’s work schedules, these are usually done for companies where coworkers need to be on-site together to do their jobs. As for employees getting to choose their office schedules, this would lead to increased flexibility and collaboration. With this, employees need to coordinate their schedules to ensure each coworker has a workspace in the office. A custom schedule by employees would also be good for collaboration across departments given the freedom to opt to work in the office on the same days as other coworkers.

Having the right hybrid schedule can make a big difference in the growth of a business in the new normal. Find the hybrid schedule that best suits your business work requirements by understanding each role and what is needed to complete their tasks effectively and efficiently. Business leaders and coworkers should work hand-in-hand to make their hybrid work arrangement successful. 

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